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Urgent! Medical Communications Program Specialist - Oncology Publications Position in Dublin - Parexel

Medical Communications Program Specialist Oncology Publications



Job description

When our values align, there's no limit to what we can achieve.
 

We are seeking a detail-oriented and proactive Program Specialist to join our dynamic Medical Communications team.

In this role, you will coordinate and deliver complex healthcare communication projects, working cross-functionally with scientific, editorial, and client services teams to ensure successful project outcomes.

Key Role Responsibilities:

Project Planning & Setup

  • Collaborate with Senior Program Specialists, Account Managers, and Scientific Services to define project scope and requirements

  • Create comprehensive project plans, delivery schedules, and assist with metrics and risk management

  • Establish communication protocols and client approval processes

  • Set up appropriate project tracking systems and folder structures

  • Initiate and lead project kick-off meetings

  • Project Execution & Management

  • Manage assigned projects according to agreed internal and client processes

  • Serve as the key point of contact for project status updates to clients, faculty, and internal teams

  • Coordinate cross-functional project teams and lead regular progress meetings

  • Draft and circulate meeting minutes and action points, ensuring follow-up on deliverables

  • Maintain detailed awareness of project status to respond appropriately to stakeholder inquiries

  • Budget & Resource Management

  • Monitor project budgets and delivery timelines, addressing variances proactively

  • Support resource planning and staffing requirements

  • Monitor freelance resource progress in collaboration with Scientific Team Leads

  • Identify scope changes, assess cost implications, and communicate to management

  • Experience and Skills required for the role:

  • Bachelor's degree in Business or Life Sciences preferred

  • A few years' experience in medical communications

  • Experience working with publications within oncology - must

  • Understanding of healthcare industry regulations (EACCME/ACCME/FDA/AMA)

  • Knowledge of publication guidelines and processes

  • Strong project management expertise with ability to deliver on time and within budget

  • Excellent organizational skills with attention to detail

  • Outstanding interpersonal and communication skills (both written and verbal)

  • Advanced proficiency in Microsoft Office suite (Word, PowerPoint, Excel)

  • Proactive approach to problem-solving

  • Fluent in English, written and spoken


  • Required Skill Profession

    Media And Communication Workers



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