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Urgent! Grade IV Administrative Assistant Neurology/Psychiatry Admin (Temporary Specified purpose contract ) Job Opening In Dublin – Now Hiring Tallaght University Hospital

Grade IV Administrative Assistant Neurology/Psychiatry Admin (Temporary Specified purpose contract )



Job description

Job Title: Administration Assistant, Grade IV
Reference No: 10.030 (2025)
Department / Directorate: Neurology/Liaison Psychiatry Department, Medical Directorate
Reports to: Line Manager or Deputy

Tallaght University Hospital (TUH) is a model 4, voluntary, academic teaching hospital partnered with Trinity College and situated in south west Dublin.

With a staff of over 4,000 people from 63 different countries, it provides both acute and tertiary care to an increasing population of circa 800,000 people and is a provider of local, regional and national specialties.

It is also a National Urology Centre, the second largest provider of dialysis services in the country, Pelvic and Acetabulum National Centre and a designated Trauma Unit.



The Hospital is part of the newly established HSE Dublin & Midlands Region, which serves a population of over 1.2 million across seven counties, and operates under the governance of an independent Board of Directors who give their time on a voluntary basis.

TUH is also supported by the Adelaide Health Foundation, the Meath Foundation and Tallaght University Hospital Foundation.
 
TUH recognises the role it plays in our community both as an employer and provider of healthcare and is committed to building a sustainable future for our region both now and into the future with a focus on patient outcomes.

The Hospital is ambitious, recognising that healthcare delivery is undergoing seismic change and will be different now and into the future, largely due to digital and technological advances along with research continuing to discover and test new treatment options.

TUH wants to be a leader in determining that future.

It is a “Hospital without Walls” always looking to optimise care both within and beyond in line with the Sláintecare vision of providing the right care, in the right place, at the right time whilst empowering our patients and staff.





TUH Vision and Values
The vision of the Hospital is “People Caring for People to Live Better Lives” through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment.

A culture of innovation and quality improvement in everything we do.

Our TUH CARE values – for patients, their families, our community and staff are:

  • Collaborate – together and with our academic and care partners
  • Achieve – our goals, positive outcomes and wellbeing
  • Respect – for patients, each other and our environment
  • Equity – for patients and staff
  • At TUH we view our staff as our most valuable asset and every member of the Team is valued equally.

    We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.

    A full overview of TUH is available on us

    purpose of the role:
    The Administration Assistant Grade IV will be responsible for ensuring the smooth running of the administration support for the Neurology/Liaison Psychiatry Department.



    overview of role:
    Key Duties and Responsibilities
  • Provide general administrative support to the department / Clinical staff
  • Deal with telephone queries relating to the department function
  • Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner
  • Liaise with Consultants and their Multi-disciplinary Teams where appropriate
  • Ensure correspondence with GP’s/other Hospital’s is dealt with in a timely manner
  • Provide clinic cover and support to team members as appropriate
  • Locate charts outside of medical records where required
  • Maintain efficient general office procedures as appropriate to the post
  • Type/ file all general correspondence and documentation in relation to the work of the Department
  • Process and facilitate in the collation and presentation of data in relation to research projects and work undertaken by the Department
  • Support junior administration staff as required
  • Provide Medical secretarial support when required
  • Use of computer packages relevant to the role
  • Use all technology and equipment assigned and complete all essential training successfully
  • To undertake any other duties of a similar level and responsibilities as may be required from time to time

  • Qualifications & Experience required
    Must have:
  • 2 years medical administration experience
  • Practical experience of Microsoft office i.e. Word, Excel, Outlook, PowerPoint
  • Fluent command and understanding of the English language to include spoken and written word
  • Excellent organisational skills

  • Desirable:
  • Administration experience in a Health Sector environment
  • Experience of using iPIMS or another electronic Patient Management System
  • Experience of receptioning clinics
  • Experience of Managing Referrals and Wait lists
  • Proficient in Medical typing or using T-Pro or other transcription system
  • Experience of admitting/discharging patients

  • Reward & Recognition
  • Remuneration is €35,609 – €54,914 in accordance with the Department of Health Consolidated Salary Scales
  • The appointment is a fulltime, Temporary Specified purpose Contract.
  • The annual leave entitlement 27 working days per year.

    The leave year runs from 1st April to the 31st of March each year
  • Normal working hours are 35 worked over 5 days.

    Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement


  • Required Skill Profession

    Healthcare Diagnosing Or Treating Practitioners



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